Payments - Revision history

Anw: Split out planning payments

2024-05-25T15:25:48Z

Split out planning payments

← Older revision		Revision as of 17:25, 25 May 2024
Line 36:		Line 36:

	==Allocating a cost to a trip (Payment)==		==Allocating a cost to a trip (Payment)==
			{{:Planning Payments}}
	~~The set up of account charges, is covered fully in the [[Accounts]] module. This section will show you how to allocate a cost to a [[trip]] within the [[trip manipulation]] or [[~~Planning~~]] screen after all the set-up has taken place.~~

	~~There are two ways that the cost of a [[trip]] can be allocated. These are either manually, or automatically, both of which are covered below.~~

	To allocate a cost automatically (assuming that rates and contracts have been set up), all you need to do is to allocate the relevant [[carrier]] to the [[trip]] in question, recalculate the trips times and then set the trip status to "TENDERED". You should then select the "Finance" tab from within the trip detail section of the screen. You should notice that the cost of the trip has been automatically assigned to the trip below. In this example the cost of £100 has been allocated to the trip.

	~~<center>[[Image:pay_1.png\|800px]]</center>~~

	This automation has been possible because a contract and rate matrix have been set up for this carrier. If you do not have this set up, you are still able to enter a cost against the trip, but again the relevant set-up must have taken place beforehand. To do this, select your trip and allocate the relevant carrier to that trip. Re-calculate times of the trip and save your changes. Next, switch to the finance tab and press the ‘Payments’ button. This will bring up the "payments for trip" screen which details all the payments that have been allocated to the trip so far. At this point this screen will be empty as you have not entered any payments yet.

	~~<center>[[Image:pay_2.png\|800px]]</center>~~

	~~To enter a payment press the '''New''' button at the bottom of the screen. This will take you into the "Create payment" screen.~~

	~~<center>[[Image:pay_3.png\|800px]]</center>~~

	First enter the payment type. This will usually be "Trip haulma" (as in the example below), but may also be payments such as fuel surcharge. Next, enter the cost of using the selected carrier for doing this trip (the example below has a cost of £100 entered). Lastly enter the status of the payment as "forecast".

	~~<center>[[Image:pay_4.png\|800px]]</center>~~

	Once you have entered those three pieces of information you can press the '''OK''' button to create the payment. This will take you back to the "Payment for trip" screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, you will simply need to repeat the process detailed above.

Anw: Minor formatting change

2024-05-24T14:40:30Z

Minor formatting change

Anw: Expanded VAT Rates

2024-05-24T10:51:20Z

Expanded VAT Rates

@@ Line 61: / Line 61: @@
 == VAT Calculation ==
 Any account can be set up to generate payments with VAT, and payments manually or automatically generated can generate VAT. Different payment types can be created which either generate or do not generate VAT. See [[Accounts]] for details of setting up payment types.
 VAT rates can be set up against payments generated in any currency, from/to any country, as long as a common currency between the payer and the payee is determined. VAT rates and effective dates are determined by the country. See [[Countries]] for details of setting up VAT rates against countries.
 If VAT is determined to be required against a payment, it is calculated when the payment is calculated, based on the valid rate at the point of the payment calculation. CTMS determines the calculation point of the payment through settings, when it is actualised or fixed is dependent upon these settings. For some customers, that might be at the point of raising the job, collecting the job, completing the job or manual. See [[Customers]] for details of setting up customers.
 VAT is calculated against the individual payments and then totalled. All VAT calculations are to two decimal places, and are rounded through normal rounding rules (i.e. round up for 5 or higher, down for 4 or lower). All payments and VAT amounts are rolled up onto an invoice for that period. The VAT amount against an invoice is the sum of the VAT amounts on the payments for that invoice, also to two decimal places. See [[Invoices]] for more details on invoicing.

Anw: PAYMENTS moved to Payments

2024-05-24T10:45:21Z

PAYMENTS moved to Payments

← Older revision	Revision as of 12:45, 24 May 2024
(No difference)

Anw: Merged from training document

2024-05-24T10:45:09Z

Merged from training document

← Older revision		Revision as of 12:45, 24 May 2024
Line 1:		Line 1:
	~~Allocating a cost to a [[trip]] (Payment) – The set up of account charges~~, ~~is covered fully in the [[Accounts]] module . This section will show you how to allocate a cost~~ to ~~a [[trip]] within the [[trip manipulation]] screen after all the set-up has taken place. There are two ways that the cost of a [[trip]] can be allocated. These are either manually~~, ~~or automatically~~, ~~both of which are covered below~~.		To view all payment details, go to CTMS Modules, Finance, Payments.

	~~To allocate a cost automatically (assuming that rates and contracts have been set up)~~, ~~all you need to do is to allocate~~ the ~~relevant~~ [[~~carrier~~]] ~~to the~~ [[~~trip~~]] in question, recalculate the trips times and then set the trip status to ‘TENDERED’. You should then select the ‘Finance’ tab from within the trip detail section of the screen. You should notice that the cost of the trip has been automatically assigned to the trip (see figure 6.40 below). In this example the cost of £100 has been allocated to the trip.		Alternatively, Payments can also be accessed directly from the following forms:
			* [[Planning]]
			* [[Orders]]
			* [[Trip Debrief]]
			* [[Invoices]]

	~~<center>[[Image~~:~~pay_1~~.~~png]]</center>~~		Note: selecting "Both" all finance related lines will be displayed (both costs and revenues).

	~~''Fig 6.40''~~

	~~This automation has been possible because a contract and rate matrix have been set up~~ for ~~this carrier. If~~ you ~~do not have this set up, you are still able~~ to ~~enter a cost against the trip~~, ~~but again the relevant set-up must have taken place beforehand. To do this~~, select your trip and allocate the relevant carrier to that trip. Re-calculate times of the trip and save your changes. Next, switch to the finance tab and press the ‘Payments’ button. This will bring up the ‘payments for ~~trip’ screen which details all the payments that have been allocated to the trip so far (See figure 6.41)~~. ~~At this point this screen will be empty as you have not entered any payments yet~~.		There are various filters available for selection if you want to select specific payment charges, dates, debit accounts or credit accounts for example.

			[[Image:finance_guide_18.png\|600px]]

	~~<center>[[Image:pay_2~~.~~png]]</center>~~		It is possible to amend the details of a line by highlighting the line, selecting '''Edit''' and then overwriting the "amount" field followed by selecting the '''Save''' option.

	~~''Fig 6~~.~~41''~~		[[Image:finance_guide_18B.png\|600px]]

			To determine the trip a specific line relates to:
			* Drill into the relevant line by double clicking into it.
			* Copy the "Order ref" number:

	~~To enter a payment press~~ the ~~‘New’ button at~~ the ~~bottom of~~ the ~~screen. This will take you into~~ the ~~‘Create payment’ screen~~.		[[Image:finance_guide_19.png\|600px]]

			* Go to C-TMS Modules, Orders, New Order
			* Input the order ref into the "customer ref" field and select '''Refresh'''.
			* {{Note}} the "event ref" can also be used - this relates to the OMS ref in the search field.

	~~<center>~~[[Image:~~pay_3~~.png]]~~</center>~~		[[Image:finance_guide_20.png\|600px]]

			* This will bring up the associated TMS order where you can view the specific details:

	~~''Fig 6~~.~~42''~~		[[Image:finance_guide_21.png\|600px]]

	First enter the payment ‘Type’. This will usually be ‘Trip haulma’ (as in the example below), but may also be payments such as fuel surcharge. Next, enter the cost of using the selected carrier for doing this trip (the example below has a cost of £100 entered). Lastly enter the status of the payment as ‘forecast’.

	~~<center>[[Image:pay_4.png]]</center>~~		==Allocating a cost to a trip (Payment)==

	~~''Fig 6~~.~~43''~~		The set up of account charges, is covered fully in the [[Accounts]] module. This section will show you how to allocate a cost to a [[trip]] within the [[trip manipulation]] or [[Planning]] screen after all the set-up has taken place.

	~~Once you have entered those three pieces~~ of ~~information you~~ can ~~press the ‘OK’ button to create the payment~~. This will take you back to the ‘Payment for trip’ screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, ~~you will simply need to repeat the process detailed above~~.		There are two ways that the cost of a [[trip]] can be allocated. These are either manually, or automatically, both of which are covered below.

			To allocate a cost automatically (assuming that rates and contracts have been set up), all you need to do is to allocate the relevant [[carrier]] to the [[trip]] in question, recalculate the trips times and then set the trip status to "TENDERED". You should then select the "Finance" tab from within the trip detail section of the screen. You should notice that the cost of the trip has been automatically assigned to the trip below. In this example the cost of £100 has been allocated to the trip.

			<center>[[Image:pay_1.png\|800px]]</center>

			This automation has been possible because a contract and rate matrix have been set up for this carrier. If you do not have this set up, you are still able to enter a cost against the trip, but again the relevant set-up must have taken place beforehand. To do this, select your trip and allocate the relevant carrier to that trip. Re-calculate times of the trip and save your changes. Next, switch to the finance tab and press the ‘Payments’ button. This will bring up the "payments for trip" screen which details all the payments that have been allocated to the trip so far. At this point this screen will be empty as you have not entered any payments yet.

			<center>[[Image:pay_2.png\|800px]]</center>

			To enter a payment press the '''New''' button at the bottom of the screen. This will take you into the "Create payment" screen.

			<center>[[Image:pay_3.png\|800px]]</center>

			First enter the payment type. This will usually be "Trip haulma" (as in the example below), but may also be payments such as fuel surcharge. Next, enter the cost of using the selected carrier for doing this trip (the example below has a cost of £100 entered). Lastly enter the status of the payment as "forecast".

			<center>[[Image:pay_4.png\|800px]]</center>

			Once you have entered those three pieces of information you can press the '''OK''' button to create the payment. This will take you back to the "Payment for trip" screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, you will simply need to repeat the process detailed above.


			== VAT Calculation ==
	Any account can be set up to generate payments with VAT, and payments manually or automatically generated can generate VAT. Different payment types can be created which either generate or do not generate VAT. See [[Accounts]] for details of setting up payment types.		Any account can be set up to generate payments with VAT, and payments manually or automatically generated can generate VAT. Different payment types can be created which either generate or do not generate VAT. See [[Accounts]] for details of setting up payment types.

Anw: Added details of VAT calculations for payments.

2023-12-11T11:56:14Z

Added details of VAT calculations for payments.

← Older revision		Revision as of 13:56, 11 December 2023
Line 26:		Line 26:

	Once you have entered those three pieces of information you can press the ‘OK’ button to create the payment. This will take you back to the ‘Payment for trip’ screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, you will simply need to repeat the process detailed above.		Once you have entered those three pieces of information you can press the ‘OK’ button to create the payment. This will take you back to the ‘Payment for trip’ screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, you will simply need to repeat the process detailed above.


			Any account can be set up to generate payments with VAT, and payments manually or automatically generated can generate VAT. Different payment types can be created which either generate or do not generate VAT. See [[Accounts]] for details of setting up payment types.

			VAT rates can be set up against payments generated in any currency, from/to any country, as long as a common currency between the payer and the payee is determined. VAT rates and effective dates are determined by the country. See [[Countries]] for details of setting up VAT rates against countries.

			If VAT is determined to be required against a payment, it is calculated when the payment is calculated, based on the valid rate at the point of the payment calculation. CTMS determines the calculation point of the payment through settings, when it is actualised or fixed is dependent upon these settings. For some customers, that might be at the point of raising the job, collecting the job, completing the job or manual. See [[Customers]] for details of setting up customers.

			VAT is calculated against the individual payments and then totalled. All VAT calculations are to two decimal places, and are rounded through normal rounding rules (i.e. round up for 5 or higher, down for 4 or lower). All payments and VAT amounts are rolled up onto an invoice for that period. The VAT amount against an invoice is the sum of the VAT amounts on the payments for that invoice, also to two decimal places. See [[Invoices]] for more details on invoicing.

Crisfordm at 12:42, 12 May 2009

2009-05-12T12:42:05Z

← Older revision		Revision as of 14:42, 12 May 2009
Line 1:		Line 1:
	Allocating a cost to a trip (~~Freight Pay~~) – The set up of ~~freight pay~~, is covered fully in the ~~freight pay~~ module . This section will show you how to allocate a cost to a trip within the trip manipulation screen after all the set-up has taken place. There are two ways that the cost of a trip can be allocated. These are either manually, or automatically, both of which are covered below.		Allocating a cost to a [[trip]] (Payment) – The set up of account charges, is covered fully in the [[Accounts]] module . This section will show you how to allocate a cost to a [[trip]] within the [[trip manipulation]] screen after all the set-up has taken place. There are two ways that the cost of a [[trip]] can be allocated. These are either manually, or automatically, both of which are covered below.

			To allocate a cost automatically (assuming that rates and contracts have been set up), all you need to do is to allocate the relevant [[carrier]] to the [[trip]] in question, recalculate the trips times and then set the trip status to ‘TENDERED’. You should then select the ‘Finance’ tab from within the trip detail section of the screen. You should notice that the cost of the trip has been automatically assigned to the trip (see figure 6.40 below). In this example the cost of £100 has been allocated to the trip.

	To allocate a cost automatically (assuming that freight pay has been set up), all you need to do is to allocate the relevant carrier to the trip in question, recalculate the trips times and then set the trip status to ‘TENDERED’ (see reference 6.8.1 for how to set trip status’s). You should then select the ‘Finance’ tab from within the trip detail section of the screen. You should notice that the cost of the trip has been automatically assigned to the trip (see figure 6.40). In this example the cost of £100 has been allocated to the trip.		<center>[[Image:pay_1.png]]</center>


	[[Image:]]


	''Fig 6.40''		''Fig 6.40''

			This automation has been possible because a contract and rate matrix have been set up for this carrier. If you do not have this set up, you are still able to enter a cost against the trip, but again the relevant set-up must have taken place beforehand. To do this, select your trip and allocate the relevant carrier to that trip. Re-calculate times of the trip and save your changes. Next, switch to the finance tab and press the ‘Payments’ button. This will bring up the ‘payments for trip’ screen which details all the payments that have been allocated to the trip so far (See figure 6.41). At this point this screen will be empty as you have not entered any payments yet.

	This automation has been possible because a contract and rate matrix has been set up for this carrier. If you do not have this set up, you are still able to enter a cost against the trip, but again the relevant set-up must have taken place beforehand (See Freight Pay Module). To do this, select your trip and allocate the relevant carrier to that trip. Re-calculate times of the trip and save your changes. Next, switch to the finance tab and press the ‘Payments’ button. This will bring up the ‘payments for trip’ screen which details all the payments that have been allocated to the trip so far (See figure 6.41). At this point this screen will be empty as you have not entered any payments yet.		<center>[[Image:pay_2.png]]</center>


	[[Image:]]

	''Fig 6.41''		''Fig 6.41''
Line 20:		Line 15:
	To enter a payment press the ‘New’ button at the bottom of the screen. This will take you into the ‘Create payment’ screen.		To enter a payment press the ‘New’ button at the bottom of the screen. This will take you into the ‘Create payment’ screen.

	[[Image:]]		<center>[[Image:pay_3.png]]</center>

	''Fig 6.42''		''Fig 6.42''
Line 26:		Line 21:
	First enter the payment ‘Type’. This will usually be ‘Trip haulma’ (as in the example below), but may also be payments such as fuel surcharge. Next, enter the cost of using the selected carrier for doing this trip (the example below has a cost of £100 entered). Lastly enter the status of the payment as ‘forecast’.		First enter the payment ‘Type’. This will usually be ‘Trip haulma’ (as in the example below), but may also be payments such as fuel surcharge. Next, enter the cost of using the selected carrier for doing this trip (the example below has a cost of £100 entered). Lastly enter the status of the payment as ‘forecast’.

			<center>[[Image:pay_4.png]]</center>
	[[Image:]]

	''Fig 6.43''		''Fig 6.43''


	Once you have entered those three pieces of information you can press the ‘OK’ button to create the payment. This will take you back to the ‘Payment for trip’ screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, you will simply need to repeat the process detailed above.		Once you have entered those three pieces of information you can press the ‘OK’ button to create the payment. This will take you back to the ‘Payment for trip’ screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, you will simply need to repeat the process detailed above.

Crisfordm: New page: Allocating a cost to a trip (Freight Pay) – The set up of freight pay, is covered fully in the freight pay module . This section will show you how to allocate a cost to a trip within the...

2009-05-12T12:36:36Z

New page: Allocating a cost to a trip (Freight Pay) – The set up of freight pay, is covered fully in the freight pay module . This section will show you how to allocate a cost to a trip within the...

New page

Allocating a cost to a trip (Freight Pay) – The set up of freight pay, is covered fully in the freight pay module . This section will show you how to allocate a cost to a trip within the trip manipulation screen after all the set-up has taken place. There are two ways that the cost of a trip can be allocated. These are either manually, or automatically, both of which are covered below.

To allocate a cost automatically (assuming that freight pay has been set up), all you need to do is to allocate the relevant carrier to the trip in question, recalculate the trips times and then set the trip status to ‘TENDERED’ (see reference 6.8.1 for how to set trip status’s). You should then select the ‘Finance’ tab from within the trip detail section of the screen. You should notice that the cost of the trip has been automatically assigned to the trip (see figure 6.40). In this example the cost of £100 has been allocated to the trip.

[[Image:]]

''Fig 6.40''

This automation has been possible because a contract and rate matrix has been set up for this carrier. If you do not have this set up, you are still able to enter a cost against the trip, but again the relevant set-up must have taken place beforehand (See Freight Pay Module). To do this, select your trip and allocate the relevant carrier to that trip. Re-calculate times of the trip and save your changes. Next, switch to the finance tab and press the ‘Payments’ button. This will bring up the ‘payments for trip’ screen which details all the payments that have been allocated to the trip so far (See figure 6.41). At this point this screen will be empty as you have not entered any payments yet.

[[Image:]]

''Fig 6.41''

To enter a payment press the ‘New’ button at the bottom of the screen. This will take you into the ‘Create payment’ screen.

[[Image:]]

''Fig 6.42''

First enter the payment ‘Type’. This will usually be ‘Trip haulma’ (as in the example below), but may also be payments such as fuel surcharge. Next, enter the cost of using the selected carrier for doing this trip (the example below has a cost of £100 entered). Lastly enter the status of the payment as ‘forecast’.

[[Image:]]

''Fig 6.43''

Once you have entered those three pieces of information you can press the ‘OK’ button to create the payment. This will take you back to the ‘Payment for trip’ screen where you will see your newly created payment. When you close this screen you will see the payment assigned to the trip. If you want to add further payments against the same trip, you will simply need to repeat the process detailed above.

← Older revision		Revision as of 16:40, 24 May 2024
Line 12:		Line 12:
	There are various filters available for selection if you want to select specific payment charges, dates, debit accounts or credit accounts for example.		There are various filters available for selection if you want to select specific payment charges, dates, debit accounts or credit accounts for example.

	[[Image:finance_guide_18.png\|600px]]		<center>[[Image:finance_guide_18.png\|600px]]</center>

	It is possible to amend the details of a line by highlighting the line, selecting '''Edit''' and then overwriting the "amount" field followed by selecting the '''Save''' option.		It is possible to amend the details of a line by highlighting the line, selecting '''Edit''' and then overwriting the "amount" field followed by selecting the '''Save''' option.

	[[Image:finance_guide_18B.png~~\|600px~~]]		<center>[[Image:finance_guide_18B.png]]</center>

	To determine the trip a specific line relates to:		To determine the trip a specific line relates to:
Line 22:		Line 22:
	* Copy the "Order ref" number:		* Copy the "Order ref" number:

	[[Image:finance_guide_19.png\|600px]]		<center>[[Image:finance_guide_19.png\|600px]]</center>

	* Go to C-TMS Modules, Orders, New Order		* Go to C-TMS Modules, Orders, New Order
Line 28:		Line 28:
	* {{Note}} the "event ref" can also be used - this relates to the OMS ref in the search field.		* {{Note}} the "event ref" can also be used - this relates to the OMS ref in the search field.

	[[Image:finance_guide_20.png\|600px]]		<center>[[Image:finance_guide_20.png\|600px]]</center>

	* This will bring up the associated TMS order where you can view the specific details:		* This will bring up the associated TMS order where you can view the specific details:

	[[Image:finance_guide_21.png\|600px]]		<center>[[Image:finance_guide_21.png\|600px]]</center>


Line 64:		Line 64:
	VAT rates are reflected in individual payment lines:		VAT rates are reflected in individual payment lines:

	[[Image:finance_guide_21.png\|600px]]		<center>[[Image:finance_guide_21.png\|600px]]</center>

	[[Image:finance_guide_21.png\|600px]]		<center>[[Image:finance_guide_21.png\|600px]]</center>


Line 75:		Line 75:
	Set the appropriate VAT code:		Set the appropriate VAT code:

	[[Image:finance_guide_34.png\|600px]]		<center>[[Image:finance_guide_34.png\|600px]]</center>


Line 84:		Line 84:
	In the example of GB, set the VAT rate and effective date as illustrated below:		In the example of GB, set the VAT rate and effective date as illustrated below:

	[[Image:finance_guide_35.png\|600px]]		<center>[[Image:finance_guide_35.png\|600px]]</center>