Access Control / User Maintenance
The administration function encompasses the set up and maintenance of users; the maintenance of system parameters and the configuration of the system. The administration module also allows for the viewing of error messages written by the system to an audit log.
Access Control
User Groups are created to control the forms that a user can access and what capabilities/functions a user has within each form.
Group Maintenance
In order to determine which functions a group of users can perform the Administrator must identify the MTS business functions required. Once the menu structure has been identified, the Functions, Menus, Tabs, Reports, Extracts and Imports will need to be allocated in order to restrict/expand a user’s group access to part or all functionality contained within. For example those groups with the function ADM_GEO_MAINT present allows users within that group to maintain locations via the locations form, if the form has been set up within the Menu structure.
Group Maintenance – Tabs
This tab allows the administrator the ability to control which tabs a group has access to. For example, the ‘Bookings’ group has access to the Trip Manipulation form, but, they do not necessarily need to see anything to do with finance, therefore, the administrator can restrict access to the finance tab to the Bookings group. All forms which have tabs can be controlled in this way, except, the Access Control form, which assumes that the administrator has access to ALL the tabs.
Add User to Group
Any number of users can be added to a group, this is done by highlighting the appropriate group and pressing ‘Add User to Group’. A list of users not already in the group will be displayed; it is then a matter of selecting the username.
Remove User From Group
Users can be removed from a group at any time.
Remove All Users From Group
Removes all users from a group in one action.
Users not in a Group
A list of users who do not belong to any group can be viewed.
User Maintenance
Administrators are given the ability to create users and administer user passwords. When setting up a new user, the Username, User Type, Description and Password are required. Once a user has been created, there are a number of mandatory User Parameters which are also created and cannot be deleted.
