CASN5010
Main Tab
Note: Ensure the three character Company Code does not start with a number
Ensure that the company code and name are entered, the company address is entered and the tel/fax/telex numbers if required are entered with no spaces in between the numbers.
If a password is entered then this must be also entered if ever enquiring on or updating the company before the execute enquiry is selected.
| Field Name | Description | Options | Generic Value |
|---|---|---|---|
| Company Code ** | This is the 3ch code used to define the company all warehouses and owners will be under | Any 3 character code, that does not start with a number | Defined by the client |
| Password | Used to restrict users from accessing the company maintenance screen | 30 character field or left blank | Blank |
| Accounting Package ** | Used to defined ledger and accountancy information | Agresso, Coda, SCE, Other | Other |
| Address ** | The address of the company | 4 x 30 character free text fields or left blank | Defined by the client |
| Phone | Phone number of the company | 15 character free text field or left blank | Defined by the client |
| Fax | Fax number of the company | 14 character free text field or left blank | Defined by the client |
| Telex | Telex number of the company | 14 character free text field or left blank | Defined by the client |
Accounts Tab
Ensure that the currency is entered, even though no currencies exist for this new company yet, then enter a tax number for the company.
The expense position must be before the debt position although without financial integration these numbers do nothing.
An information message will be generated by the system 'FWL-04534' "Enter the year and period, N/L processing is to begin." Click OK.
The Nominal Ledger start period will automatically be put to the current year followed by 01. (A)
| Field Name | Description | Options | Generic Value |
|---|---|---|---|
| Currency ** | Base currency of the company | Pre defined in currency maintenance normally ISO standard - LOV available | EUR |
| Ccy Rates ** | Determines the method of updating currency codes - will default to 'Stand Alone' | Master, Update, Stand Alone | Stand Alone |
| Tax Number ** | Unique Tax reference number for the company | 20 character free text field | Defined |
| P&L | Purchase and Ledger reference number | 30 character free text field or left blank | Blank |
| Consolidation Company | If the client has multiple company codes, the consolidated or master company code is entered here | Must have been created in company codes maintenance or left blank | Blank |
| Expense Position ** | The expense code's numerical position within the nominal ledger code - used for accounts | 01-Oct | 1 |
| Dept Position ** | The dept code's numerical position within the nominal ledger code - used for accounts | 01-Oct | 3 |
| NL Start Position ** | The year and month the company's accounts will start from | YYYYMM | Defined by the client |
| Late Payment Text 1 | A text box to dictate what should appear on the invoice | 40 character free text field or left blank | Blank |
| Late Payment Text 2 | An additional text box to dictate what should appear on the invoice | 40 character free text field or left blank | Blank |
| Late Payment Percent | The percentage at which the company can accept late payment | 0 - 100.00 | Blank |
| Late Payment Period | The period in which late payment is allowed | Per month, Per year | Blank |
For Owner Invoicing, the following summarises the details that are required:
- Company Registration number
- VAT number
- Name and Address details for Head Office (HQ)
- ‘Registered in city/town’ fixed text details for invoice
- Late Payment rule – percentage and associated fixed text etc
This information relates to the ‘Head Office’ details for the Company. The code and details used for the Company Accounts and the details that will be printed on each invoice that will be sent to Stock Owners.
The ‘Late payment’ text etc. These lines and figures will be printed at the top of the invoice. See invoice details and example below.
Warehousing Tab
If the owner defined keys are set to 'Y' then all customers/suppliers will only be available for the owner that they are set up with. If set to 'N' then the customers/suppliers will have '+' placed in their owner fields and will be be seen and available by all owners.
Note: Ensure the warehouse code length is set to 3.
Ensure Multiple Warehouses , Multiple Branches are set to Yes.
Ensure FulfillmentSystemSCE installed is set to yes.
Ensure that the top 3 modules installed are set to yes.
| Field Name | Description | Options | Generic Value |
|---|---|---|---|
| Held Over VAT code | Zero rated vat rate of the company | Predefined in Vat Rates maintenance or left blank | Blank |
| Sender Ean | The European EAN number of the edi owner | Defined by the client or left blank | Blank |
| Owner Defined Keys ** | Used to specify if the owners within the company are allowed to see/use each others' suppliers anc customers | Y or N | N |
| Warehouse Code Length ** | The length of the warehouse code to be set up | Numerical value between 1 and 9 - but if using RDT, has to be no longer than 3 | 3 |
| Costing by Location ** | Used for accounting if charging by location | Y or N | N |
| Multiple Warehouses ** | Defines whether there will be more than one warehouse under the company | Y or N | N |
| Multiple Branches ** | Defines whether there will be more than one warehouse under the company | Y or N | Y |
| Shipping Company Functionality ** | Determines whether the company will use shipping functionality as well as WMS | Y or N | N |
| Fulfillment SCE system installed? ** | Determines whether the company will be using the freight functionality | Y or N | N |
| Modules Installed (all) ** | Defines which parts of the WMS functionality the company will be utilising | Y or N for all options | Y for all |
Accounting Options Tab
Not relevant for the implementation of WMS
