FAQ

How to Control Sell by Dates

1. Min Intake Life is the time that any item will remain in the warehouse, in addition to the time it will be on the shelf in the retail outlet.

2. Issue Life is the minimum time any item can be held in the retail outlet. If the time between today and the ‘Sell By Date’ is shorter than the ‘Issue Life’ days entered in the stock Maintenance then the system will not allocate that item

e.g. Time in warehouse = 120 Days

Time in Retail outlet = 60 Days

Therefore “Min Intake Life” is 120 + 60 = 180 Days

And the “Issue Life” = 60 Days

Any item that is within the ‘Issue Life’ timeframe (i.e. in the warehouse with less than 60 days to its ‘sell by date’) will not be allocated.

3. The “Max Intake Life” can be set at any figure greater than the “Min Intake Life” and is designed to give the stock holder some control over having outlandish ‘sell by dates’ which are too far in the future.

You can set these figures to whatever suits you as an warehouse operator but remember that the difference between the ‘Min Intake Life’ and the ‘Issue Life’ has to be long enough to allow you to perform all your normal warehouse operations from receipt to despatch (including allocation).

Incidentally you can always check the state of your ‘sell by date’ stock by running the “Out of date Stock report” which is in the Warehouse reports menu. From the above example were you to input a date 60 days in the future it would show you what stock was in the warehouse that had gone into its ‘issue Life and therefore couldn’t be allocated.