Company Set Up

Introduction

This document describes the process and the required screens to be used in setting up the information for the Company running the warehouse. Other guides describe the set up of the warehouse, owners, etc.

This is a generic guide based on the version of the SCE system at the time of writing.

Note that fields marked ‘**’ are mandatory and are needed to ensure correct set up of the system.

SYSTEM REGISTRY (ULF0030)

In order to create a company, you must be given the authority to do so.

In system registry, against your user id, move the cursor to the right hand side of the browser and click on the ‘+’ icon. This will show you the box below. Enter the text exactly as shown (without spaces.)

In order to create a department (required) you also need to take the same steps, but entering a description of DepartmentSuperUser and a data value of 1.

COMPANY MAINTENANCE (CASN5010)

Main Tab

Ensure that the company code and name are entered, the company address is entered and the tel/fax/telex numbers if required are entered with no spaces in between the numbers.

If a password is entered then this must be also entered if ever enquiring on or updating the company before the execute enquiry is selected.

Field Name	Description	Options	Generic Value
Company Code **	This is the 3ch code used to define the company all warehouses and owners will be under	Any 3ch code	Defined by the client
Password	Used to restrict users from accessing the company maintenance screen	30 character field or left blank	Blank
Accounting Package **	Used to defined ledger and accountancy information	Agresso, Coda, SCE, Other	Other
Address **	The address of the company	4 x 30 character free text fields or left blank	Defined by the client
Phone	Phone number of the company	15 character free text field or left blank	Defined by the client
Fax	Fax number of the company	14 character free text field or left blank	Defined by the client
Telex	Telex number of the company	14 character free text field or left blank	Defined by the client

Accounts Tab

Ensure that the currency is entered, even though no currencies exist for this new company yet, then enter a tax number for the company.

The expense position must be before the debt position although without financial integration these numbers do nothing.

An information message will be generated by the system 'FWL-04534' "Enter the year and period, N/L processing is to begin." Click OK.

The Nominal Ledger start period will automatically be put to the current year followed by 01. (A)

Field Name	Description	Options	Generic Value
Currency **	Base currency of the company	Pre defined in currency maintenance normally ISO standard – LOV available	EUR
Ccy Rates **	Determines the method of updating currency codes – will default to ‘Stand Alone’	Master, Update, Stand Alone	Stand Alone
Tax Number **	Unique Tax reference number for the company	20 character free text field	Defined
P&L	Purchase and Ledger reference number	30 character free text field or left blank	Blank
Consolidation Company	If the client has multiple company codes, the consolidated or master company code is entered here	Must have been created in company codes maintenance or left blank	Blank
Expense Position **	The expense code’s numerical position within the nominal ledger code – used for accounts	01-Oct	1
Dept Position **	The dept code’s numerical position within the nominal ledger code – used for accounts	01-Oct	3
NL Start Position **	The year and month the company’s accounts will start from	YYYYMM	Defined by the client
Late Payment Text 1	A text box to dictate what should appear on the invoice	40 character free text field or left blank	Blank
Late Payment Text 2	An additional text box to dictate what should appear on the invoice	40 character free text field or left blank	Blank
Late Payment Percent	The percentage at which the company can accept late payment	0 – 100.00	Blank
Late Payment Period	The period in which late payment is allowed	Per month, Per year	Blank

Warehousing Tab

If the owner defined keys are set to ‘Y’ then all customers/suppliers will only be available for the owner that they are set up with. If set to ‘N’ then the customers/suppliers will have ‘+’ placed in their owner fields and will be be seen and available by all owners.

Ensure the warehouse code length is set to 3.

Ensure Multiple Warehouses , Multiple Branches are set to Yes.

Ensure FulfillmentSystemSCE installed is set to yes.

Ensure that the top 3 modules installed are set to yes.

Field Name	Description	Options	Generic Value
Held Over VAT code	Zero rated vat rate of the company	Predefined in Vat Rates maintenance or left blank	Blank
Sender Ean	The European EAN number of the edi owner	Defined by the client or left blank	Blank
Owner Defined Keys **	Used to specify if the owners within the company are allowed to see/use each others’ suppliers anc customers	Y or N	N
Warehouse Code Length **	The length of the warehouse code to be set up	Numerical value between 1 and 9 – but if using RDT, has to be no longer than 3	3
Costing by Location **	Used for accounting if charging by location	Y or N	N
Multiple Warehouses **	Defines whether there will be more than one warehouse under the company	Y or N	N
Multiple Branches **	Defines whether there will be more than one warehouse under the company	Y or N	Y
Shipping Company Functionality **	Determines whether the company will use shipping functionality as well as WMS	Y or N	N
Fulfillment SCE system installed? **	Determines whether the company will be using the freight functionality	Y or N	N
Modules Installed (all) **	Defines which parts of the WMS functionality the company will be utilising	Y or N for all options	Y for all

Accounting Options Tab

Not relevant for the implementation of WMS

OFFICE/DEPARTMENT SET UP (PFS1025)

Note that only a few defined fields are required for warehousing. These are detailed below. All other fields can be ignored.

Before attempting to create a department ensure the user being used has the registry setting DepartmentSuperUser is set to 1. (See above - System Registry)

The screen requires the entry of a new department, enter a new department and description that will be used for warehousing with this company.

Next enter the company code that you have just created.

Next enter a partner code this does not have to already exist.

Choose a service, these can be set up in service maintenance but are irrelevant to warehousing.

The only other field to enter is Region, an LOV is available so just enter the nearest region to the company main office, once again this is irrelevant to warehousing.

Field Name	Description	Options	Generic Value
Company Code **	The company code you have created which you wish to assign a department to	3 character free text field	Defined by the client
Department **	The department code and department description that will be assigned to the company	3 character free text field	Defined by the client
Partner Code **	The partner code to be associated with this department	10 character free text field (no validation)	Defined by the client
Region **	The region the country is situated in	Must have been set up in region maintenance	Defined by the client

USER MAINTENANCE (FXMUSER)

Add the new company code and department code to your current user.

Change Company (HYFX0040)

Select the company you have just created and added to you user.

Common Values (COMMDISP)

To call the screen - Select Help / Display Common from the toolbar.

Ensure that the company has actually changed, if not set the new company as the default in the User Maintenance screen and log out and back in again to re-set the company.

CODE TYPES MAINTENANCE (CASN5150)

Although the following screens are not used by the WMS, they still need to be created in order to use the company code. The following steps are needed in order to create the nominal master.

To set up the nominal master you need to create a minimum of 4 records in code types maintenance - codes 1 to 4 all with length 1.

Field Name

Description

Options

Generic Value