Owner Invoicing

INTRODUCTION

This document describes the screens that are required to set up the data for the invoicing of owners for warehouse services provided. Other guides describe the set up of company, user, warehouse, owners etc as well as the actual invoice generation process.

This is a generic guide based on the version of the SCE system at the time of writing.

It can also be used by clients to specify their specific data values to aid initial system set up as well as for future reference.

Note that fields marked ‘**’ are mandatory and are needed to ensure correct set up of the system.

• There are three types of owner invoicing available, at receipt, at despatch and Rent.

• Goods receipt charges are generated when goods are receipt confirmed. A screen will pop up showing the auto-created charges, and allowing additional charges to be entered.

• Despatch charges are created when an order is despatch confirmed. Again a screen pops up showing auto-created charges and allowing further manual charges to be entered.

• Three different rent calculations are supported:

• The average of the goods in the warehouse at the start and the end of the period.
• Goods in the warehouse at the start of the period plus all goods received during the period. Goods in the warehouse at the end of the period plus all goods despatched during the period.

• Rent charges are generated manually from a parameter screen for invoice cycle periods.

• The invoices are created manually from a parameter screen for the current invoice cycle. All uninvoiced owner charges, rent, receipt and despatch, are generated onto an invoice.

• To set up charging data, first create rate tables using WHS9160 Rate table maintenance. These can use a variety of breakpoint types, and support either fixed amounts (up to 10 pallets £X, 11-26 pallets £Y etc) or rates (up to 8 pallets £X/pallet, 9+ pallets £Y/pallet)

• Create charge codes that use the rate tables using WHS0330. Note that the business type must be set to be REC for Receipt, DES for Despatch and CYC (cycle) for Rent, and the charge level to header/detail/pallet. Only these charges are supported in the Owner Invoicing.

• In the Owner Maintenance, the charging tab must be filled in. The Invoice Type must be set to Invoice Cycle, and the Rent Mode set. For Rent you need to set up the invoice cycles which determine whether rent is charged in weekly, fortnightly, monthy cycles etc.

Overview

Below is the diagram of required screens to support the Owner Invoicing functionality

PRE-REQUISITE SYSTEM SET UP

In order for the Owner Invoicing to function there are a number of items of information required at Company, Owner and Warehouse level. The user is referred to the User Guides for these areas for full set up instructions for each of them but the relevant information is included here for ease of use of this guide.

==PFS0260 – General Codes Maintenance==

A pre-defined Code Type of ‘BUSN’ is used to control the setting of the 3 character BUSINESS TYPE codes to enable control of the various ‘In Process charges’

Note that this code and the ‘general codes details’ are ‘once off’ set up codes applicable to all data on the system, regardless of the number of warehouses / owners that utilise the system.

Field Name	Description	Options	Generic Values