Vehicles

This screen allows you to maintain the vehicles in the system. Vehicles are used to define the specific parameters of a vehicle. You resource trips with vehicles.

You can query data by and/or choose to display data as follows:

• Code.
• Vehicle Type Code.
• Driver Name.
• Description.
• Make.
• Model.
• Livery.
• Fleet No.
• Fuel Type Code.
• VIN No.
• Urban KML.
• Extra Urban KML.
• Combined KML.
• Exp Urban KML.
• Exp Extra Urban KML.
• Exp Combined KML.
• Running Cost Per KM.
• Parent Code.
• Hire Vehicle.
• Date Of Registration.
• On Hire Purchase Date.
• ODO Data Format.
• ODO Reading.
• Active.
• Created By.
• Created Date.
• Last Updated By.
• Last Updated Date.
• Last Active Change By.
• Last Active Change Date.
• Last Process Id.
• Update Counter.

The following actions are available on the Details panel:

• New - create a new record.
• Save - save a new record or changes to an existing record.
• Delete - delete an existing record.
• Help - help on this screen.
• Undo - undo change made since last save.
• Clear - clear all fields.
• Toggle - toggle display of all accordion headers.

You can change or add the following information:

Vehicle Details section

• Code - the vehicle code. This is usually the registration.
• Vehicle Type Code - a drop-down list of all vehicle types configured in the system. You can configure vehicle types in the Vehicle Types screen.
• Description - the vehicle description.
• Make.
• Model.
• Livery.
• Driver Name - a drop-down list of all drivers. You can maintain drivers in the Person screen.
• Fleet No.
• Fuel Type Code - a drop-down list of fuels. Values: DIESEL FUEL; PETROL FUEL.
• VIN No.
• Parent Code - the parent vehicle, if this is combined with another vehicle, for example tractor/trailer combinations. You can see all configured vehicles by clicking the Look-up button to the right of the value entry. The system will display a pop-up window listing all vehicles. You can select one by clicking on the row, or cancel entry by closing the pop-up window.
• Hire Vehicle - a check box indicating whether this is a hire vehicle.

Kilometres per Litre section

• Urban KML.
• Extra Urban KML.
• Combined KML.
• Exp Urban KML.
• Exp Extra Urban KML.
• Exp Combined KML.
• Running Cost Per KM.

ODO section

• ODO Data Format - a drop-down list of formats. Values: Miles; KM.
• ODO Reading - the odometer reading from the vehicle.

Dates section

• Date Of Registration - the date the vehicle was registered with the company. The screen provides a calendar look-up through a button to the right of the value entry.
• Age - the age of the vehicle is displayed here, based on the Date of Registration entered.
• On Hire Purchase Date - this is only available if the vehicle is on-hire. This allows you to enter the On Hire date. The screen provides a calendar look-up through a button to the right of the value entry.

Carriers section

You can assign the vehicle to any number of carriers.

You can assign the vehicle to a carrier by clicking the Add button in the section header. The screen will display a pop-up window to allow you to identify the carrier to which you want to assign the vehicle. You can enter a carrier code or click the look-up button to the right of the value entry to see a list of all carriers. You can select a carrier from this list to select it or close the window to cancel entry. Once you have selected or entered a carrier, you can save the vehicle to this carrier using the Save button. You can cancel adding the vehicle to the carrier by closing the window.

You can remove a vehicle from a carrier by selecting the carrier in the table and then clicking the Delete button in the section header.

Notes section

You can add notes to the vehicle through the Notes section.

You can click the Add button in the Notes section to create a new note. This will be tagged with your user name and date/time.

Any notes may be removed by clicking the x in the corner of the note.

Calendar section

Warning: Incomplete at present