Planning - Non-Working Days Guide
Aptean
Planning - Non-Working Days Guide
Calidus TMS - 12.48
14th April 2025 - 1.0
Reference: PLANNING
Introduction
The non-working days functionality is complicated, especially for Good Friday.
The changes will be required in several processes (such as depot sweep, scheduling engine, imports, Paragon strategic imports, etc) and will comprise the following:
- Allow for Non-working Days for a country, depot and route.
- Allow exceptions to non-working days through exceptions against specific routes.
Non-working days affect many processes within CTMS, such as:
- Scheduling Engine
- Imports
- Carrying forward
- Paragon Strategic Imports
- Depot Sweep
The process allows for
- Non-working Days for a country, depot and route.
- Exceptions to non-working days.
These processes and how they operate are very much dependent on which of these processes you have configured (especially Scheduling Engine). This guide is intended to show you all of the configuration that you can apply that affects the calculation of whether a day is considered a working day.
Example
A non-working day can be specified for a country in the ‘Non Work’ tab page and they are usually setup for public holidays.
An exception to the non-working day in the country can be specified in the ‘Working Day Exception’ tab page.
Additionally, a non-working day can be specified for a depot and a route within the country.
Usually, the non-working day is assessed by the appropriate level:
- Country
- Depot
- Route
A non-working day for a country will apply to all depots and routes and a non-working day for a depot will apply to all its routes.
Non-working days are also assessed by country, depot and route to set a non-working day or to override a non-working day that has been set at a higher level.
This functionality is relevant for countries that have different public holidays for their states or constituent countries.
For example, the country code ‘GB’ applies to the ‘United Kingdom of Great Britain and Northern Ireland’, but there are different public holidays for Scotland and Northern Ireland.
The depots and routes for these countries may be active or inactive on these days.
An example of how the non-working days will be assessed is below.
- Birmingham is an example of a depot in GB, which is not used for routes for Scotland and Northern Ireland.
- Warrington is an example of a depot in GB, which is also used for routes for Scotland and Northern Ireland.
- Newcastle is an example of a depot in GB, which can be served by Middlesbrough.
- Eurocentral is an example of a depot in GB, which is used for Scotland.
The rows in italics will not need to be setup because they are included here just to indicate a result.
| Date | Depot | Country | Exception | Depot | Route | Bank Holiday Runs | Non-Working Day? |
|---|---|---|---|---|---|---|---|
| 01/01/2025 | All | Yes | No | Yes | |||
| 02/01/2025 | Birmingham | No | No | No | |||
| 02/01/2025 | Warrington | No | No | (non-trunk to Scotland) | No | ||
| 02/01/2025 | Warrington | No | No | Inc (trunk to Scotland) | Yes | ||
| 02/01/2025 | Eurocentral | No | No | Inc | Yes | ||
| 17/03/2025 | Warrington | No | No | (non-NI) | No | ||
| 17/03/2025 | Warrington | No | No | Inc (trunk to and deliver in NI) | Yes | ||
| 18/04/2025 | Birmingham | No | No | Yes | No | ||
| 18/04/2025 | Middlesbrough | No | No | Yes | No | ||
| 18/04/2025 | Newcastle | No | No | Inc | Yes | ||
| 18/04/2024 | Eurocentral | No | No | No | |||
| 21/04/2025 | All | Yes | No | Yes | |||
| 05/05/2025 | All | Yes | No | Yes | |||
| 26/05/2025 | All | Yes | No | Yes | |||
| 14/07/2025 | Warrington | No | No | (non-NI) | No | ||
| 14/07/2025 | Warrington | No | No | Inc (trunk to and deliver in NI) | Yes | ||
| 04/08/2025 | Birmingham | No | No | No | |||
| 04/08/2025 | Eurocentral | No | No | Yes | |||
| 25/08/2025 | Birmingham | Yes | No | Yes | |||
| 25/08/2025 | Eurocentral | Yes | No | Exc | No | ||
| 01/12/2025 | Eurocentral | No | No | ||||
| 24/12/2025 | All | No | No | No | |||
| 24/12/2025 | All | No | No | Inc (P routes) | Yes | ||
| 25/12/2025 | All | Yes | No | Yes | |||
| 26/12/2025 | All | Yes | No | Yes | |||
| 31/12/2025 | All | No | No | No | |||
| 31/12/2025 | All | No | No | Inc (P routes) | Yes |
Note: that the ‘Bank Holiday’ routes will be active only on public holidays as specified for the depot.
Configuration
System Parameters
General non-working days for al depots in the network are set in the following system parameter:
| Parameter | Description | Level |
|---|---|---|
| CAL_WORKING_DAY_MAP | Defines which days of the week are being worked - Sunday to Saturday, Y or N. | SYSTEM |
| CAL_WORKING_DAY_MAP | Defines which days of the week are being worked - Sunday to Saturday, Y or N. | COST_CENTRE |
Countries
Country wide non-working days are defined using the ‘Non Work’ tab page:
Depot-specific non-working days are defined using the ‘Non Work Depot’ tab page:
Non-working days for a route are defined using the ‘Non Work Route’ tab page:
Working-day exceptions are defined using the ‘Working Day Exception’ tab page:
Locations
Note: For Fixed Drop Scheduling engine only:
Routes assigned to locations can be marked as Bank Holiday ONLY:
Fixed Routes
The route maintenance screen in CTMS stores the following route header information for all trunk and delivery routes, which will allow C-TMS to identify when a route is available.
The working days of each route are specified, as well as whether this is considered a bank holiday route ONLY.
A non-working day can be specified for a country in the ‘Non Work’ tab page and they are usually setup for public holidays.
An exception to the non-working day in the country can be specified in the ‘Working Day Exception’ tab page.
Additionally, a non-working day can be specified for a depot and a route within the country.
Usually, the non-working day is assessed by the appropriate level:
Country
Depot
Route
A non-working day for a country will apply to all depots and routes and a non-working day for a depot will apply to all its routes.
Operation
Depot Sweep
The Depot Sweep Carry Forward process checks for non-working days before the schedule of an order is changed.
The delivery depot associated with the order is found and the country wide and depot specific non-working days are assessed before assigning the new Schedule, for example:
- There are depot specific non-working days on the new schedule.
- There are no country wide non-working days on the new schedule.
Fixed Drop Scheduling Engine
The scheduling engine processes assesses non-working days when determining a route to plan orders onto.
The route code associated with the order is checked against the delivery date of the order to ensure that:
- The route is active for that day.
- There are no route exceptions for that route on the delivery date.
- There are depot-specific non-working days on the delivery date.
- There are no country-wide non-working days on the delivery date.
