PoD Process Flows Overview

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Port of Dover

Port of Dover Process Overview

CALIDUS WMS

4th December 2025 - 2.00
Reference: REQ 350229











































Introduction

This document is intended to outline the transactional process flows in use at Port Of Dover from a Calidus systems perspective.

For further information about using any of the Calidus systems in this document please refer to the individual system user guides.


SYSTEMS IN USE

SYSTEMS

System Primary Purpose Primary Device
Bay Diary To manage bookings on to Warehouse and Container Yard Bays PC
TCM (Container Yard) To complete and track movements within the Container Yard Tablet
WMS To track movements within the warehouse PC
WCS To complete movements generated by the WMS in an audited fashion RF

No longer in use/optional usage.

System Primary Purpose Primary Device
Traffic Control To capture signatures upon departure from the site Tablet
Portal To allow PoD customers to create / manage Bookings PC
Vision To provide a management level overview of performance PC



SOLUTION MAP

PoD-Process-3-v2.png


PROCESS FLOWS

Each of the following sections contains a process flow diagram. Each diagram provides an end to end flow of the system steps required to complete a specific process.

Below is an example of a Process Flow diagram. There is a key to the left of the diagram to explain the segments and shapes used to describe each process flow.

PoD-Process-4.png

In addition to these diagrams, for each process there is a step by step guide including screenshots for each step involved.


INBOUND

FULL CONTAINER DELIVERY

Goods receipt of a container


VESSEL (IMPORT)

PROCESS FLOW

PoD-Process-5.png


EXAMPLE

Step 1 - WMS - Add the Vessel that will be delivering the containers

PoD-Process-6.png

Step 2 - WMS - Add the Voyage reference for this Vessel's trip

Note - All GRN's linked to this Voyage will be displayed in the Receipts tab

PoD-Process-7.png

Step 3 - WMS - Add the GRN (1 per container to be delivered)

Note - An EDI inbound flow will create the GRN's with the required information populated PoD-Process-8.png

Step 4 - TCM - Locate the Job in WIP and select it

PoD-Process-9.png

Step 5 - TCM - Available tasks will display. Select the appropriate task to start the move

PoD-Process-10.png

Step 6 - TCM - A list of suitable storage locations for the container will display. Select the desired location

PoD-Process-11.png

Step 7 - TCM - The task being completed is summarised. Press Confirm to complete the task

PoD-Process-12.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-13.png


ROAD (EXPORT)

PROCESS FLOW

PoD-Process-14.png


EXAMPLE

Step 1 - WMS - Add the GRN

Note - An EDI inbound flow will create the GRN's with the required information populated, including pallet details PoD-Process-15.png

Step 2 - Bay Diary - Select a Time for the Booking

PoD-Process-16.png

Step 3 - Bay Diary - Add the Booking (Full Container Delivery) and link the GRN

PoD-Process-17.png

Step 4 - Bay Diary - "Arrive" the Booking

PoD-Process-18.png

Step 5 - Bay Diary - Print the Ticket

Note - Print Dialog will open in a new window with Temporary Access Pass displayed

PoD-Process-19.png

Step 6 - TCM - Locate the Job in WIP and select it

PoD-Process-20.png

Step 7 - TCM - Confirm the Vehicle Registration

PoD-Process-21.png

Step 8 - TCM - Available tasks will display. Select the appropriate task to start the move

PoD-Process-22.png

Step 8 - TCM - A list of suitable storage locations for the container will display. Select the desired location

PoD-Process-23.png

Step 9 - TCM - The task being completed is summarised. Press Confirm to complete the task PoD-Process-24.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-25.png

Bay Diary booking status is updated to "Processed"

PoD-Process-26.png


BREAK BULK (PALLETS) DELIVERY

Goods receipt of pallets


VESSEL (IMPORT)

PROCESS FLOW

PoD-Process-27.png


EXAMPLE

Step 1 - WMS - Add the Vessel that will be delivering the containers

PoD-Process-6.png

Step 2 - WMS - Add the Voyage reference for this Vessels trip

Note - All GRN's linked to this Voyage will be displayed in the Receipts tab

PoD-Process-7.png

Step 3 - WMS - Add the GRN

Note - An EDI inbound flow will create the GRN's with the required information populated, including pallet details PoD-Process-28.png

Step 4 - WCS - Receipt Pallets

PoD-Process-29.pngPoD-Process-30.png

Step 5 - WCS - Put-away Pallets

PoD-Process-31.png

Receipt status updated to "Putaway Confirmed" in WMS

PoD-Process-32.png


ROAD (EXPORT)

PROCESS FLOW

PoD-Process-33.png


EXAMPLE

Step 1 - WMS - Add the GRN

Note - An EDI inbound flow will create the GRN's with the required information populated, including pallet details PoD-Process-34.png

Step 2 - Bay Diary - Select a Time for the Booking

PoD-Process-35.png

Step 3 - Bay Diary - Add the Booking (Inbound) and link the GRN

PoD-Process-36.png

Step 4 - Bay Diary - "Arrive" the Booking

PoD-Process-37.png

Step 5 - Bay Diary - Print the Ticket

Note - Print Dialog will open in a new window with Temporary Access Pass displayed

PoD-Process-38.png

Step 6 - WCS - Receipt Pallets

PoD-Process-39.png PoD-Process-40.png

Step 7 - WCS - Put-away Pallets

PoD-Process-41.png

Receipt status updated to "Putaway Confirmed" in WMS

PoD-Process-42.png

Bay Diary booking status is updated to "Processed"

PoD-Process-43.png


EMPTY CONTAINER DELIVERY

Receipt of an empty container


ROAD / VESSEL

PROCESS FLOW

PoD-Process-44.png


EXAMPLE

Step 1 - TCM - Select either "Inbound Road" or "Inbound Vessel" from the Processes section of the Burger menu

PoD-Process-45.png

Step 2 - TCM - Add the task header and detail records and confirm the entries (multiple containers can be added against a single booking)

PoD-Process-46.png

Step 3 - TCM - Locate the Job in WIP and select it

PoD-Process-47.png

Step 4 - TCM - Confirm the job details

PoD-Process-48.png

Step 5 - TCM - Available tasks will display. Select the appropriate task to start the move PoD-Process-49.png

Step 6 - TCM - A list of suitable storage locations for the container will display. Select the desired location

PoD-Process-50.png

Step 7 - TCM - The task being completed is summarised. Press Confirm to complete the task

PoD-Process-51.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-52.png


OUTBOUND

Sales Order of a full container


FULL CONTAINER COLLECTION

ROAD (IMPORT)

PROCESS FLOW

POD-Process-53-v2.png


EXAMPLE

Step 1 - WMS - Add the Sales Order

PoD-Process-54.png

Step 2 - Bay Diary - Select a Time for the Booking

PoD-Process-55.png

Step 3 - Bay Diary - Add the Booking (Outbound) and link the Sales Order

PoD-Process-56.png

Step 4 - Bay Diary - "Arrive" the Booking

PoD-Process-57.png

Step 5 - Bay Diary - Print the Ticket

Note - Print Dialog will open in a new window with Temporary Access Pass displayed

PoD-Process-58.png

Step 6 - TCM - Locate the Job in WIP and select it

PoD-Process-59.png

Step 7 - TCM - Available tasks will display. Select the appropriate task to start the move

PoD-Process-60.png

Step 8 - TCM - Confirm the move details before starting the task

PoD-Process-61.png

Step 9 - TCM - The task being completed is summarised. Press Confirm to complete the task

PoD-Process-62.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-13.png

Bay Diary booking status is updated to "Processed"

PoD-Process-63.png

Step 10 - Traffic Control - Optional - no longer in use - Locate the Booking in Traffic Control, and select Depart [

[File:PoD-Process-64.png|800px]]

Step 11 - Traffic Control - Optional - no longer in use - Capture Signature and then select Depart

PoD-Process-65.png

A notification bar displays at the top of the screen to confirm that the booking has been departed

PoD-Process-66.png

Bay Diary booking status is updated to "Departed" and the Departure Time has been set

Note Note: As Traffic Control is no longer in use, manually set the Bay Diary booking status is updated to "Departed"

PoD-Process-67.png

Sales Order status is updated to "9 - Despatched"

PoD-Process-68.png


VESSEL (EXPORT)

PROCESS FLOW

PoD-Process-69.png


EXAMPLE

Step 1 - WMS - Add the Sales Order

Note - "Request Type" is E and "Customer Ref." is Voyage Reference

PoD-Process-70.png

PoD-Process-71.png

Step 2 - TCM - Add the task header and detail records and confirm the entries (multiple containers can be added against a single booking)

PoD-Process-72.png

Step 3 - WMS - Allocate the order in Sales Order Maintenance Header

PoD-Process-73.png

Step 4 - TCM - Locate the Job in WIP and select it

PoD-Process-74.png

Step 5 - TCM - Available tasks will display. Select the appropriate task to start the move

PoD-Process-75.png

Step 6 - TCM - Confirm the move details before starting the task

PoD-Process-76.png

Step 7 - TCM - The task being completed is summarised. Press Confirm to complete the task

PoD-Process-77.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-78.png

Step 8 - WMS - Despatch the Order

PoD-Process-79.png

Information pop-up displays to confirm the order has been despatched

PoD-Process-80.png


BREAK BULK (PALLETS) COLLECTION

Sales Order of pallets


ROAD (IMPORT)

PROCESS FLOW

POD-Process-81-v2.png


EXAMPLE

Step 1 - WMS - Add the Sales Order

PoD-Process-82.png

Step 2 - Bay Diary - Select a Time for the Booking

PoD-Process-55.png

Step 3 - Bay Diary - Add the Booking (Outbound) and link the Sales Order

PoD-Process-83.png

Step 4 - Bay Diary - "Arrive" the Booking

PoD-Process-84.png

Sales Order status is updated to "5 - Pick List". WCS Tasks added

PoD-Process-85.png

Step 5 - Bay Diary - Print the Ticket

Note - Print Dialog will open in a new window with Temporary Access Pass displayed

PoD-Process-86.png

Step 6 - WCS - Pick the Pallets

PoD-Process-87.png PoD-Process-88.png

Step 7 - WCS - Load the Order

PoD-Process-89.png PoD-Process-90.png

Sales Order status is updated to "9 - Despatched"

PoD-Process-91.png

Bay Diary booking status is updated to "Processed"

PoD-Process-92.png

Step 8 - Traffic Control - Optional - no longer in use - Locate the Booking in Traffic Control, and select Depart

PoD-Process-93.png

Step 9 - Traffic Control - Optional - no longer in use - Capture Signature and then select Depart

PoD-Process-94.png

A notification bar displays at the top of the screen to confirm that the booking has been departed

PoD-Process-95.png

Bay Diary booking status is updated to "Departed" and the Departure Time has been set

PoD-Process-96.png

Note Note: As Traffic Control is no longer in use, manually set the Bay Diary booking status is updated to "Departed"


VESSEL (EXPORT)

PROCESS FLOW

PoD-Process-97.png


EXAMPLE

Step 1 - WMS - Add the Sales Order

Note - "Request Type" is E and "Customer Ref." is Voyage Reference

PoD-Process-98.pngPoD-Process-99.png

Step 2 - WMS - Allocate the order in Sales Order Maintenance Header and Generate Pick List

PoD-Process-100.png

The Picklist will print on the users default printer

PoD-Process-101.png

Pick tasks are sent to the WCS

PoD-Process-102.png

Step 3 - WCS - Pick the Pallets

PoD-Process-103.png PoD-Process-104.png

Step 4 - WMS - Despatch the Order

PoD-Process-105.png

Information pop-up displays to confirm the order has been despatched

PoD-Process-106.png


TAKING IT FURTHER

Sales Orders can be grouped using Pick Waves. This allows them to be Allocated, Picked, and Despatched together

Step 1 - WMS - Open Pick Wave Maintenance

Note - "Order Status" and "Request Type" can be used to filter the results

PoD-Process-107.png

Step 2 - WMS - Build the Route Load by ticking the relevant orders and pressing Save

Note - The Load number will then be assigned

PoD-Process-108.png

Step 3 - WMS - Allocate the Route/Load

PoD-Process-109.png

Step 4 - WMS - Send the Route/Load out for Picking

PoD-Process-110.png

Picklists will print for each order on the Route/Load

PoD-Process-111.png

PoD-Process-112.png

Complete the picks on the RF as normal

Step 5 - WMS - Despatch the Route/Load (all orders will be despatched)PoD-Process-113.png


EMPTY CONTAINER COLLECTION

Collection of empty containers


ROAD (IMPORT)

PROCESS FLOW

POD-Process-114-v2.png


EXAMPLE

Step 1 - Bay Diary - Select a Time for the Booking

PoD-Process-115.png

Step 2 - Bay Diary - Add the Booking (Empty Collection) and enter the Container Type

PoD-Process-116.png

Step 3 - Bay Diary - "Arrive" the Booking

PoD-Process-117.png

Step 4 - Bay Diary - Print the Ticket

Note - Print Dialog will open in a new window with Temporary Access Pass displayed

PoD-Process-118.png

Step 5 - TCM - Locate the Job in WIP and select it

PoD-Process-119.png

Step 6 - TCM - Available tasks will display. Select the appropriate task to start the move

PoD-Process-120.png

Step 7 - TCM - Select the location that the Empty Container is stored in

PoD-Process-121.png

Step 8 - TCM - Select the Empty Container

PoD-Process-122.png

Step 9 - TCM - Confirm the move details before starting the task

PoD-Process-123.png

Step 10 - TCM - The task being completed is summarised. Press Confirm to complete the task

PoD-Process-124.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-125.png

Bay Diary booking status is updated to "Processed"

PoD-Process-126.png

Step 11 - Traffic Control - Optional - no longer in use - Locate the Booking in Traffic Control, and select Depart

PoD-Process-127.png

Step 12 - Traffic Control - Optional - no longer in use - Capture Signature and then select Depart

PoD-Process-128.png

A notification bar displays at the top of the screen to confirm that the booking has been departed

PoD-Process-129.png

Bay Diary booking status is updated to "Departed" and the Departure Time has been set

PoD-Process-130.png

Note Note: As Traffic Control is no longer in use, manually set the Bay Diary booking status is updated to "Departed"


VESSEL (EXPORT)

PROCESS FLOW

PoD-Process-131.png


EXAMPLE

Step 1 - TCM - Add the Outbound Vessel Tasks

PoD-Process-132.png

Step 2 - TCM - Confirm the tasks

PoD-Process-133.png

Step 3 - TCM - Locate the Job in WIP and select it

PoD-Process-134.png

Step 4 - TCM - Select the container that is being moved

PoD-Process-135.png

Step 5 - TCM - Confirm the move details before starting the task

PoD-Process-136.png

Step 6 - TCM - Move the container on to the bay and Confirm the task

PoD-Process-137.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-138.png


MAINTENANCE

DESTUFFING

Transferring the stock held within a container into the warehouse


ROAD (YARD)

PROCESS FLOW

PoD-Process-139.png


EXAMPLE

Note - Before a Container can be "Destuffed" it must have been receipted into the Container Yard (see Inbound - Full Container Delivery)

PoD-Process-140.png

Step 1 - Bay Diary - Select a Time for the Booking

PoD-Process-141.png

Step 2 - Bay Diary - Add the Booking (De-stuffing) and link the GRN

PoD-Process-142.png

Step 3 - TCM - Locate the Job in WIP and select it

PoD-Process-143.png

Step 4 - TCM - Confirm the move details before starting the task

PoD-Process-144.png

Step 5 - TCM - Move the container on to the bay and Confirm the task

PoD-Process-145.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-146.png

The status of the Bay Diary booking will be updated to "Arrived"

PoD-Process-147.png

Completing the container yard task will also send the WCS tasks.

Step 6 - WCS - Receipt the pallets

PoD-Process-148.png PoD-Process-149.png

Once all pallets have been receipted a new Container Yard Move will be created to return the container to the yard

PoD-Process-150.png

Step 7 - WCS - Put-away the Pallets

PoD-Process-151.png

Receipt status updated to "Putaway Confirmed" in WMS

PoD-Process-152.png

Step 8 - TCM - Select the task in WIP

PoD-Process-153.png

Step 9 - TCM - Select a location to return the empty container to

PoD-Process-154.png

Step 10 - TCM - Confirm the move details before starting the task

PoD-Process-155.png

Step 11 - TCM - Move the container on to the bay and Confirm the task

PoD-Process-156.png

A notification bar displays at the top of the screen to confirm that the task has been completed successfully

PoD-Process-157.png

Bay Diary booking status is updated to "Processed"

PoD-Process-158.png



APPENDIX A DOCUMENT HISTORY

Document History

Version Date Status Reason Initials
0.1 05/03/2019 In Progress To record process flows from Calidus systems perspective CH
0.2 18/03/2019 In Progress Various changes including addition of ECC flow and example CH
0.3 18/04/2019 For Review Added in FCC Vessel process. Document ready for review CH
2.0 04/12/2025 Issue Amended following process review for SaaS conversion ANW
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