Goods Receipt Confirmation - Serial Numbers
To call the Serial number option, right click in to the field and a drop down menu will be displayed to enter the new serial numbers.
If serial numbers have been entered at the pre-advice stage then the serial numbers screen will be used to capture a second set of serial numbers. The new serials will be cross-checked against the original entered serial numbers at pre-advice for any discrepancies.
Goods Receipt Confirmation – Pallet Details (Discrepancies)
The user may either click the Confirm option from the left hand option box from here, or may do it from the previous details screen. The system will then inform the user that the GRN has been confirmed.
Note: If the number of pallets entered at confirmation is different than expected at advice, the user will be shown a warning message asking them if they still wish to confirm.
If there are no differences, then receipt confirmation can continue, otherwise confirmation will not be allowed. As Below.
If a difference exists, then the user will be presented with the options to produce a discrepancy report or confirm the differences.
The discrepancy report will list receipt header details along with pallet/stock details and a list of the discrepancies between the serial numbers.
If the user tries to confirm the differences, they will be prompted for a password, and if entered correctly, the pre-advised serial numbers will be completely removed and the new set of serial numbers will be stored in their place. The confirmation process can then continue.
When an owner / stock code is set-up to enter serial numbers at receipt, checks will be included to prevent receipt confirmation if any of the stock codes on the receipt require serial numbers which have not been entered. An error message will be displayed, 'There is an incorrect number of serial numbers for line 001, detail line 001’ On Receipt Confirmation, the system writes the REC history records and HOLD records, if stock is held during putaway. At this point serial number 'REC’ and “HOLD’ history records will be written for every serial number on the GRN.
